6 Best Loopio Alternatives (2026 Top Picks)

The best Loopio alternatives in 2026 are Responsive (formerly RFPIO) for enterprise teams that want a like-for-like response platform, AI Tender Writer for UK SMEs bidding for public-sector work, and a soft FM specialist at number three for cleaning and security contractors. Arphie, Inventive AI and Qvidian round out the list. You'll find pricing, best fit and honest limits for each one below.

Most people searching for Loopio alternatives want the same thing: something cheaper, lighter or better at UK tenders. They already know what Loopio does well, so they're asking a narrower question: is there something that costs less, takes less upkeep, drafts more with AI, or fits UK public-sector tenders better? The answer depends on who you are. A global sales team answering security questionnaires needs a different tool from a 20-person contractor bidding for council work on Contracts Finder.

Loopio at a glance¶

Loopio is RFP response software built around a shared answer library. Your team stores approved answers in the library, reviews them on a schedule, and then uses Loopio to auto-fill new RFPs, security questionnaires and due diligence forms. On top of that sit AI response suggestions, bulk auto-fill, task assignment, review workflows and connections to CRMs and collaboration tools. It's used mostly by B2B sales and proposal teams in mid-sized and large companies.

Loopio sells tiered plans but doesn't publish prices on its website, so you'll need a quote. Third-party reviews and pricing write-ups consistently describe it as seat-based and priced for established proposal teams rather than small businesses.

Reviews on Capterra and write-ups from other vendors point to a stable platform with good support. The reasons teams give for looking elsewhere tend to be these:

• Cost as the team grows. Seat-based pricing adds up when you want occasional contributors, such as engineers or finance, in the tool.
• Library upkeep. Library-first tools work best when someone owns the content and reviews it regularly. Smaller teams often don't have that person.
• Wanting more AI drafting. Some teams now want a tool that writes a full first draft from connected documents, not only suggestions from stored answers.
• No UK tender feed. Loopio helps you answer questions once you have an opportunity. It doesn't find UK public-sector tenders or score whether you should bid.
• Long public-sector method statements. UK quality questions are often 500 to 1,500 words of scored narrative, which suits a drafting tool more than a Q&A library.

How we picked these Loopio alternatives¶

We judged every tool as a replacement for Loopio, not as a general writing app. That meant six tests:

• Does it cover the core Loopio job: storing approved content and reusing it on new RFPs and questionnaires?
• How much of the first draft does the AI write, and does it cite where the answer came from?
• How much set-up and ongoing library work does it need before it pays off?
• Does it fit UK public-sector bids: portals, Selection Questionnaires, social value and the Procurement Act 2023?
• Is pricing published, and can a small team test it without a sales call?
• Where does your data sit, and is it used to train models?

We didn't copy star ratings from review sites or repeat vendor win-rate claims. If a vendor doesn't publish pricing, we say so.

1. Responsive (formerly RFPIO): Best for enterprise response teams¶

Responsive (formerly RFPIO) pricing

When to choose Responsive (formerly RFPIO)

• You run a high volume of RFPs and security questionnaires across teams.
• You want tight content governance and approval workflows.
• You need CRM connections and reporting at enterprise scale.

Where Responsive (formerly RFPIO) falls short

• Prices aren't published, so budgeting needs a sales process.
• Set-up and library migration take real effort.
• No UK tender feed or public-sector scoring.

2. AI Tender Writer: Best for UK SMEs bidding for public-sector work¶

AI Tender Writer pricing

When to choose AI Tender Writer

• You bid for UK public-sector contracts and want one tool from finding a tender to a Word draft.
• You don't have a full-time librarian to keep an answer library current.
• You want a fixed monthly cost rather than per-seat enterprise pricing.

Where AI Tender Writer falls short

• Not designed for large sales teams answering security questionnaires.
• Lighter approval workflow and CRM connections than Loopio.
• Drafts still need your review and real evidence.

3. CleanTender: Best for soft FM contractors¶

CleanTender pricing

When to choose CleanTender

• You bid for cleaning, security, grounds, waste or catering contracts.
• You want method statements written for FM evaluators, not generic RFP answers.
• You want soft FM tenders found and checked before you commit time.

Where CleanTender falls short

• Soft FM only: not designed for IT, works or professional services bids.
• No enterprise approval workflows or CRM connections.
• Drafts still need your own evidence and editing.

4. Arphie: Best for AI-first RFP and security questionnaire teams¶

Arphie pricing

When to choose Arphie

• Keeping a Q&A library current is the part of Loopio you like least.
• Your content already lives in shared drives and wikis.
• You answer a lot of security and due diligence questionnaires.

Where Arphie falls short

• Prices aren't published.
• No UK tender discovery or bid/no-bid scoring.
• Not tuned for long, scored UK method statements.

5. Inventive AI: Best for context-aware AI RFP drafting¶

Inventive AI pricing

When to choose Inventive AI

• You want AI-written first drafts from connected knowledge.
• Conflicting answers across old documents cause you problems.
• Your work is mainly B2B sales RFPs and questionnaires.

Where Inventive AI falls short

• Prices aren't published.
• No UK tender feed.
• Not tuned to UK public-sector scoring or social value.

6. Qvidian (Upland): Best for established enterprise proposal teams¶

Qvidian (Upland) pricing

When to choose Qvidian (Upland)

• You need templated proposal assembly as well as Q&A reuse.
• Your organisation already uses other Upland products.
• You have a formal proposal function with admin time for set-up.

Where Qvidian (Upland) falls short

• Prices aren't published.
• Set-up suits enterprises more than small teams.
• No UK tender feed or public-sector scoring.

Loopio alternatives pricing compared¶

How to choose a Loopio alternative¶

What to look for in a Loopio alternative¶

• A drafting model that fits your questions. Short yes/no questionnaire answers suit a library; 1,000-word scored method statements suit AI drafting from evidence.
• Sources on every answer. Evaluators and security reviewers will check claims, so you want to see where each sentence came from.
• Honest set-up time. Frankly, a tool that needs three months of library work before it helps won't suit a two-person bid team.
• UK public-sector features if you bid for government work: tender discovery, Selection Questionnaire support and PPN 002 social value.
• Clear AI disclosure. Under PPN 017, UK public buyers can ask how you used AI, so keep a record of the tool and your human review.
• Pricing you can plan around. Per-seat pricing punishes occasional contributors; a flat plan doesn't.

The reality is that Loopio and its closest rivals were built for sales-led RFPs. If your pipeline is UK public-sector tenders, the bigger win usually comes from finding better-fit tenders and writing evidence-led answers, not from a bigger answer library. Check the buyer's threshold too: central government goods and services contracts above £139,688 go through the full Procurement Act 2023 process on Find a Tender.

Related guides: the best RFP software, AI RFP software compared, bid library software, how to respond to an RFP, social value tender responses. Free tools: bid answer grader, tender word counter and bid cost calculator.